Self-Service Mailing
Send postal mail online no need to visit the post office.
Choose the Virtual Printer, the web-based Mail Manager, or Quick Send, and manage your mailings directly from your computer. We handle the printing, enveloping, and posting for you.
Common challenges
Do any of these mailing scenarios sound familiar?
- Your document is ready, but you'd rather not handle the mailing manually
- The file is already there in Word or PDF, but you want to skip printing, stuffing envelopes, and going to the post office.
- You're only sending a few letters, so an integration isn't necessary
- You need a simple solution for occasional or regular mailings without any custom IT development.
- You want to send the same letter to multiple recipients
- You'd like to send a circular, notification, or other document to several recipients at once.
- You don't have your own printer or mailing infrastructure
- You want to outsource the entire physical production from document printing to postal dispatch.
- You'd like to see the cost of your mailing upfront
- It's important to review your selected print and postage settings, along with the estimated cost, before finalising.
- You want your sent letters to be retrievable later
- You'd like to see all your submitted mail, their details, and available processing information in one place.
Sending options
Which mailing method should you choose?
Depending on how your letter is prepared, how often you mail, and how many recipients you have, pick the solution that best fits your workflow.
Virtual Printer
Send mail directly from the applications you already use.
Choose this if you
- Want to start a mailing directly from Word, PDF, or another app
- Mail regularly and can benefit from automatic address recognition and saved recipients
- Also send prepared circulars to multiple recipients
Web-based Mail Manager
Upload a PDF and manage your mailing from your browser.
Choose this if you
- Prefer to handle mailings from your browser without installing anything
- Want to send one PDF to multiple recipients based on an address list
- Need to save frequently used mailing settings
Quick Send
Compose and send a letter in just a few steps.
Choose this if you
- Don't have a cover page, you'd enter the address on the interface and attach the letter content as a PDF
- Occasionally need to send a single letter quickly
- Want to include simple text, a logo, a signature, or a PDF attachment in one mailing
Use cases
What mailing scenarios can the self-service options handle?
Self-Service Mailing is ideal when you want to initiate the mailing yourself but outsource the printing, enveloping, and posting.
Why it's useful
01
Official letters and declarations
For posting declarations, applications, contracts, notices, and other occasional documents, including PDF attachments.
For small and medium-sized businessesWhy it's useful
You never have to deal with printing, enveloping, or postal administration for a single letter: the dispatch can be launched digitally.
02
Invoices, reminders, and customer notifications
For posting invoices, payment reminders, dunning letters, contractual notices, and other regularly produced business documents.
For utility providersWhy it's useful
Documents that are already prepared can be submitted directly for mailing, so you don't need to organise physical production and dispatch separately.
03
Circulars and multi-recipient communication
For posting customer and partner notifications, information letters, campaign mailings, or other documents sent to multiple recipients.
MarketingkommunikációhozWhy it's useful
You can forward the same document – or prepared individual documents – to multiple recipients without having to prepare and mail each letter separately.
What you gain with Self-Service Mailing
Simpler mailing, greater control
From document preparation to dispatch, you can handle more steps digitally while we take care of printing, enveloping, and posting.
Verifiable sending
Before dispatch, you can review the document and the address, so you can catch any needed changes before submission.
Flexible mailing settings
Adjust the available printing, enveloping, and posting options to match each mailing.
Predictable costs
The estimated cost is displayed before finalisation; in the Mail Manager, a detailed, itemised breakdown is also available.
Simpler document management
Depending on the sending method, you can add a cover page and PDF attachments without separate postal preparation.
Retrievable correspondence
Submitted documents and their associated mail data remain accessible in the Hibridlevél system for later reference.
Traceable processing
Based on the available status information, you can track where your letter stands in the processing and dispatch flow via the online interface.
Additional options
When you need more than Self-Service Mailing
For higher mail volumes, automated workflows, or specialised document needs, your mailing setup can be extended with additional Hibridlevél services.
API Integration
If you send mail regularly and in larger quantities, the mailing process can be automated directly from your own ERP, billing, or other business system.
Bespoke Document Production
For personalised content, dynamically changing data, or more complex document generation, a custom production workflow can be set up.
Additional postal services
Extend your mailings with the available posting, printing, and enveloping options.
Postal Cheque Solutions
If you want to offer a payment option with your letter, a payment slip can be included as an attachment.
Get started
Send your next letter without visiting the post office.
Register, choose the sending method that works for you, and launch your mailing in just a few steps. We handle the printing, enveloping, and postal dispatch.